While interning this summer at Calcium as a project management intern, I had to work in a fast-paced environment while working on two teams with two different clients. One client was Chiesi Global Rare Diseases and the second client was company) and Harmony Biosciences. As a project management intern, I had the responsibility of overseeing healthcare projects from start to finish and had to monitor and report the progress of the project to team members. Therefore, I had to direct my team members by routing their tasks each day and sending out daily hot sheets which would list high-priority projects and the tasks that needed to be done each day. Overall, I had to make sure the projects were sticking to the project timeline accordingly.
For example, one of the many projects I helped route was for our client Chiesi, a Rethink Fabry Patient Newsletter. A part of the routing process looked like this: 1. initial client feedback was sent back from the client, 2. Art revisions and layout development step beginning. 3. Sent back to the client and waited for the second round of feedback again from the client 3. Additional revisions based on feedback 4. Routed to PRB #1 submission 5. Revisions through staging 6. Submitted for PRB2 approval 7. After final approval… planned to go live.
Although the routing of tasks was done via Teamwork software and was virtual communication, it takes a great amount of detail to make sure employees understand the job they need to complete and when it needs to be done. Additionally, three times a week I would help my manager communicate the status of projects and important next steps such as deadlines and client meetings/reviews to both client teams via Microsoft Team Calls. These meetings were called “weekly status meetings” and would help us project managers make sure all employees are on the same page and that we were on tasks to meet the project’s final date goal.